We are sure you have experienced some bad meetings. The kind of which seems to never come to an end. And after you leave the meeting there are no clear follow-up actions or assigned deadlines. This blogpost will teach you how to run an effective meeting and never again suffer from meetings that seems to drag on forever.
Here is how to run an effective meeting. A good meeting is build upon these 3 basic elements:
Sounds easy enough, right? But some more things are needed in order to run an effective meeting.
A clear agenda is mandatory. The agenda should contain these items:
Priorities need to be adressed, in other words: what needs to be done? The desired results and KPI’s should be discussed, what is the ultimate goal of the meeting? Who is required for the meeting and who are optional participants? In what order are topics covered? How much time should each topic take? When will the meeting take place and where?
A clear agenda will help you and your team maintain focus, before and during the meeting.
Running an effective meeting goes beyond a clear agenda. Things to take into consideration:
A clear agenda and laser-like focus during the meeting itself should help you run a more effective meeting. Next up, make sure all participants receive a short debrief with all discussed topics and outcomes. These will most likely be assigned tasks with specific deadlines.
Did you achieve to discuss all topics that were on the agenad? Were all objectives and tasks met? Take some time for evaluation and you will learn how to run an effective meeting even better.